Trip approval processes have been updated.
Troops must complete a Trip Approval Request for ALL trips. (Anything outside of the troop’s regularly scheduled meeting day,place and time)
Troops participating in trips of 2 nights or more must complete an “Extended Trip” form 12-18 months in advance of the planned event. This form can be found online at gssc.us.
Trip approval MUST be submitted to SU Co-ordinator at least 3 weeks in advance on the Trip Approval Request form found at GSSC.us for the trips listed below. The GSSC Trip Approval form is in PDF format and that is the form that MUST be used for the types of trips listed below. For local trips, the Word Format version prepared by SU 3 (for the convenience of leaders who do not know how to use PDF) is fine. For Service Unit events, the Service Unit prepares the trip approval and the Word Version of the trip roster is preferred.
The PDF version must be used for trips that require council approval: http://gssc.us/assets/1887/tripapprovalrequest-2016-2.pdf
Overnight stay anywhere
Trips outside of Suffolk County
Public transportation (either chartered or scheduled)
Activities designated as High or Medium Risk (as listed on the GSSC Safety Guidelines)
A Certificate of Insurance must be on file with GSSC for your destination. Verify online at gssc.us. If not, or if it has expired,the Troop Leader must contact the business and ask that they fax a certificate naming Girl Scouts of Suffolk County as “additionalinsured” to (631) 543-9005.
Trip guidelines by level:
Daisy - Discovery trips within their neighborhood; troops may participate in SU or Council event.- Participation in “Getaway Weekend” with parent.
Brownie - Day trips anywhere within the greater New York area (Suffolk, Nassau, New York City), Connecticut(Mystic), Eastern Pennsylvania (Sesame Place, Crayola Factory), New Jersey.- Overnight camping is permitted.
Junior - Day trips, overnight trips as listed above and also Washington DC, Pennsylvania, Boston
Cadette - Day trips, overnight trips as listed above, as well as trips that involve extensive travel within the US
Senior & Ambassador - Day trips overnight trips as listed above, as well as trips that involve travel to other countries
Troops MUST be in compliance with the following guidelines, which can be found on online at gssc.us.
GSSC Safety Guidelines
GSUSA Safety Activity Checkpoints
Volunteer Essentials for Safety Wise Requirements
For troop camping on NON-COUNCIL Properties, please download and complete the Camping on Non-Council Property form.
FOR TRADITIONAL TROOP CAMPING on Council property or non-Council property,follow the guidelines above for ‘overnight’ trips. In addition, at least one registered adult must have completed TCC Training.(TCC Training is NOT required for Getaway Weekends, but Trip Approval procedures must be followed.)
For troop trips (including council trips):
A completed trip approval along with a roster that includes ALL people that will be going on the trip, including any adults and siblings that may be going.
These should be e-mailed to Michelle Seppe, Service Unit Trip Approval Chairperson, at email@example.com
For Service Unit trips:
You will need a completed roster, with the name and phone number of your troop's emergency contact person written on the top of the roster. This should go to the event co-ordinator. When the rosters are received, the event co-ordinator will give copy to the Service Unit Co-ordinator with one trip approval to return to council.
- Make sure the emergency contact person for the troop is not on the trip. That person should be given a copy of the roster and all trip information. A copy of the roster should also be with the leader or adult in charge on the trip.
- You must have an emergency contact person for each individual going on the trip and that person must not be on the trip.
- The first aider must be on the trip (for SU events, a first aider will be available)
- Always have a first aid kit on the trip with you.
- Please send documents as early as possible prior to trip.
Documents attached below are:
The latest trip approval saved as a Word document
A roster template saved as a Word document.
Samples of two different types of permission slips, both designed to save paper.
~ one is the traditional permission slip made to fit 2 on one sheet of paper.
~ the other is a roster style permission slip that can be used if parents
are signing at a meeting and you don't have to hand out slips to be returned.
Sample of a trip cover sheet that can be adjusted and used to quickly track the data you need for each trip.
If you have tips or templates you want to share, please click the Contact Our Service Unit button above.